Laserfiche

Laserfiche is an electronic document management software program that stores documents and other electronic files, and provides retrieval, security and archiving. The document management process begins with the conversion of paper documents and records to electronic files. Document management makes it possible to:

• Manage millions of documents and retrieve the right one in seconds
• Share documents with colleagues while protecting confidential information
• E-mail and fax files instantly
• Access documents while traveling
• Publish documents to CD, DVD or the Web
• Back up files and records for disaster recovery

With Laserfiche, instead of spending your days searching for information or filing documents, you and your staff will spend your time more productively. By implementing Laserfiche, you stop spending your time handling paper and start spending your time doing what you do best.

Enable Automation

Your staff searches for information, acts on it, moves it and archives it every day. This process, with its manual searching, faxing, photocopying and distribution, is costly and time-consuming. The inefficiencies of this process divert your staff from the crucial business of making productive use of the information. Document management solutions with an automated workflow component deliver more efficient work processes. A workflow solution reduces costly paper handling with intelligent document routing and saves time and money by reducing photocopying, hand delivery and repetitive dragging and dropping. A quality workflow solution doesn’t treat your staff as stations along an assembly line, but as responsible workers whose time is better spent on more productive tasks than making copies.

Indexing and Retrieval

Retrieval is where the quality of the indexing system is most evident. Some document management systems let users search only by indexed keywords, which requires a person to know how the document was categorized and what template fields were assigned to it. A powerful indexing system will make it possible for users to find any document based on what they know, even if that amounts to no more than a word or phrase within the document.

Security

A full-featured document management system will not allow users to see objects for which they do not have viewing privileges. This protective feature is especially important for organizations with systems containing confidential files and folders.

Simple to Use

You will want a document management solution that is as transparent as possible, given that staff members don’t want to learn a new system just to gain access to documents. Because staff members already have a way they are used to, to complete their daily tasks, the best way for them to access documents is through this familiar application.